The Power of Precise Communication in Conference Call Planning

Manner Monday: Requesting an Appointment for Conference Call

Summary:When requesting an appointment for a Conference Call - be precise in what you plan to discuss and how much time you are requesting.

Manner Monday: Requesting an Appointment for Conference Call

Summary:When requesting an appointment for a Conference Call - be precise in what you plan to discuss and how much time you are requesting.
The Power of Precise Communication in Conference Call Planning

Table of Contents

When sending an email to request an appointment for a Conference Call – be precise and to the point in what you plan to discuss and how much time you are requesting. Sharing as much information during the initial request helps all parties to be effective, relevant and professional participants during the conference call.

Not only does it save time and confusion sending clarifying emails back and forth, but it also saves the recipient the frustration of wondering ‘what is the conference call about and why do we even need to schedule one?

By being proactive and sharing as much information upfront, it will help to all parties to prepare in a timely manner so the call can be productive and efficient.  No one likes to be caught off guard and unprepared.

Requesting an Appointment for Conference Call

Here’s an example:

Joe, I would like to schedule 30 minutes next week for a conference call with you to discuss:

1)  The status of XYZ project

2)  Marketing materials for the ABC program

3)  Preparations for the LMN conference

I’m available either:  (list three possibilities).  Do any of those times work for you?  If not, please let me know what is convenient for you so I may plan accordingly.

I look forward to the call.

Thank you,

John

As the facilitator of the call, make sure you stick to the agenda and the time outlined in the request.  If the call gets off topic, make a note of the new topic and decide if it needs to be addressed at a later date.  Keeping on topic and on task shows respect to the other parties and only helps to build your credibility and demonstrates professionalism.

Are you ready for your next conference call?

Did you like this post? Share it!

One Comment

Comments are closed.

A Word From Our Sponsors

Ads help make Workology resources free for everyone. We respect your privacy. To see our Privacy Policy click here.

Recommended Posts

Episode 406: Digital Equity, Inclusion, and Accessibility With Oneisha Freeman and Nikhil Deshpande

Workology Podcast powered by PEAT with Nikhil Deshpande and Oneisha Freeman talking about making the digital world accessible for all people....

What Jobs Are Available in the Online Casino Industry?

When the first online casino went live in 1994, it launched an entire industry. Many people were skeptical about the safety of gambling online,...

How Generative AI Can Support HR and Recruitment

How Generative AI Can Support HR and Recruitment

Learn how generative AI tools like Chat-GPT can help streamline your workload - with real world examples for HR and recruiting leaders!...

Checkout Our Products

Ads help make Workology resources free for everyone. We respect your privacy. To see our Privacy Policy click here.

More From Workology

How Generative AI Can Support HR and Recruitment

How Generative AI Can Support HR and Recruitment

Learn how generative AI tools like Chat-GPT can help streamline your workload - with real world examples for HR and recruiting leaders!

What Jobs Are Available in the Online Casino Industry?

Click on read more to open this post on our blog.

Episode 406: Digital Equity, Inclusion, and Accessibility With Oneisha Freeman and Nikhil Deshpande

Workology Podcast powered by PEAT with Nikhil Deshpande and Oneisha Freeman talking about making the digital world accessible for all people.
best business books for HR consultants

The 8 Best Business Books for HR Consultants

Want to develop your HR consulting skills? Get our list of the best business books for HR consultants right here.