Jessica Miller-Merrell | , , ,| By
Be sure to visit the TalentWise booth at the HR Technology Conference at booth 945. Be sure to review the blog’s FTC disclosure below.
The hiring process is complex for recruiters and human resources professionals who are juggling multiple candidates while doing the onboarding dance that goes along with extending job offers. You know the drill: offer letters, background checks, drug tests, I-9s and other new hire paperwork that’s necessary to complete before the new employee’s first day.
How to Manage the Workflow of HR Recruiting & Onboarding Efforts
Having worked in HR for a number of employers where I was responsible for seasonal mass hiring, sometimes for over 200 employees in a matter of days, just managing the onboarding, post-offer and pre-orientation paperwork was a two –person, full-time job except that it was only me juggling the responsibilities of candidate management every single day. Add in the overwhelming and demanding season hiring process, and it’s easy for candidates, compliance and paperwork to get lost in the cracks. TalentWise makes managing the hiring and employee onboarding process easy peezy.
Back in the old days, before tools like TalentWise existed, as an HR professional I managed my recent job offers with nothing more than a giant dry erase war board, an Excel spreadsheet while I logged into multiple systems in order to track background checks, WOTC forms, I-9s and drug test information. Don’t get me started on having to rekey the information multiple times into multiple systems. Just logging into each system was so time consuming and time was something when doing 17 interviews in one day, I did not have. It’s the exact reason I developed a complex onboarding workflow process using that war board and a series of post-it notes placed strategically. A Post-it note with candidate information placed up side down, meant an offer was pending. A Post-it note sideways to the right meant I was waiting on a background check results and left was drug test. Right side meant that the candidate was all clear and ready to proceed.
TalentWise is a hiring and onboarding management platform that prevents gray hairs and premature aging due to stress by centralizing and simplifying the hiring process for everyone – HR, recruiters and the soon to-be-employee.
One of my favorite features of TalentWise is their easy-to-use dashboard. With the click of a mouse, I have access to a candidate or employee’s full profile (seen to the right) providing a record of all actions and requests that can be customized to the employer. I can use the record and information for the entire lifecycle of the candidate and employee. Having managed my share of DOT and pre-employment physicals, TalentWise offers a great solution to help put your arms around paperwork, compliance and processes. It offers a time saving trifecta for you, as an HR professional and your employees.
TalentWise takes the crazy out of managing the workflow process of hiring and onboarding.
Electronic Signature and Seamless Online Job Offer Technology
Another great feature is the electronic signature feature (seen to the left). Offered candidates can electronically sign offer paperwork, tax forms and other onboarding documents, saving you time and money. With eOffer, their electronic offering system, paperwork is completed faster and more easily accessible and secure in the cloud. This means all paperwork used throughout the hiring process will no longer be lost or buried in the paperwork pile in your office.
From the candidate experience side, TalentWise offers a platform that’s fully branded for the employer and allows for uploading of custom documents and content including but not limited to offer letters, employee handbooks and policy information as well as company specific acknowledgement forms. I loved the custom document features especially the offer letter allowing for consistent yet compliant messaging. No need to upload the newest version of the offer letter template to the portal or shared drive for the hiring manager. Their platform and features offered truly make navigating the onboarding process for the new hire nearly stress free.
TalentWise is a SaaS based platform that’s simple and easy to use, making for a streamlined user experience for the candidate as well as the recruiter and hiring manager. Visit them at www.talentwise.com or connect with them on Twitter, @Talentwise. If you’re going to HR Technology next week in Las Vegas, visit them at booth 945.
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FTC Disclosure: I received compensation for mentioning and reviewing the product listed above as part of one of the services I offer my clients. Regardless, I only recommend products or services I use personally and believe will be good for my readers. I am disclosing this in accordance with the Federal Trade Commissions 16 CFR, Part 255: Guides Concerning the Use of Endorsements and Testimonials in Advertising.