How to Improve Efficiency in Your Business
Regardless of how well your company is currently operating, processes and systems can always be improved. Analyzing the areas where your company could be performing better will help you see greater results, whether it be a project that is delayed or ineffective meetings. Here are some suggestions on how to increase your company’s efficiency.
Automate Certain Tasks
Automation of administrative tasks is an easy way to make your company run more efficiently. Thanks to advances in technology with things like HR systems, it’s easier than ever to remove the boring and monotonous tasks from your employees’ to-do lists so they can be more productive. It also removes any human error, so things don’t get forgotten so easily. From logging absences to booking in holiday and tracking staff reviews, there are various ways that software can help with the administrative side of running a business. Apart from the administrative tasks, there are ample of other tasks like social media marketing that can be automated. Scheduling your content on multiple social media platforms can make your work easy and effective and a tool like SocialPilot can help you with it.
Encourage In-Person Chats
Sometimes, it can become a habit to just send a quick email to a colleague about a task or a project rather than speaking to them face to face – even when you’re working in the same building. But the back and forth of these email chains can often limit productivity rather than the brief five-minute chat it would take to have everyone on the same page about what needs to be done. To really solve problems and ensure that questions are answered concisely, encourage employees to chat in person when they need something clarified rather than relying on emails.
Put a Stop to Interruptions
Staff may not have enough time to finish their jobs effectively if meetings are scheduled every couple of hours and lunch breaks are taken. Try to bulk book meetings on one day of the week rather than scheduling them throughout the week to get around the problem of essential meetings. Staff can really dive into their workload the rest of the week with great efficiency and an increase in productivity if they know not to schedule any priority tasks on meeting day. Listen to Workology Ep 147 – Effective Workplace Productivity for Leaders.
It’s a widespread belief that multitasking can help you accomplish more, but research seem to indicate the opposite is actually true. We end up not truly accomplishing anything to the best of our abilities when we try to do numerous things at once. Try single-tasking instead by giving one task all of your attention at once. As a result, every task is finished faster and to a higher standard than if you tried to work on several projects at once.
Use a Task Management Programme
Keeping track of various processes, projects and general housekeeping can be tricky in a busy company, which means that sometimes things fall off the radar. Task management software can help every member of the team stay up to date with where projects are at and ensures that the progress of a project or task is trackable.