When it comes to running a business, processes and systems can always be improved, no matter how smoothly your company is running. Whether it’s a project that gets delayed or unproductive meetings, analyzing the areas where your business could be performing better will help you see greater results. Here are some tips on ways you can improve the efficiency of your business.
Automate Certain Tasks
Automation of administrative tasks is an easy way to make your company run more efficiently. Thanks to advances in technology with things like HR systems, it’s easier than ever to remove the boring and monotonous tasks from your employees’ to-do lists so they can be more productive. It also removes any human error, so things don’t get forgotten so easily. From logging absences to booking in holiday and tracking staff reviews, there are various ways that software can help with the administrative side of running a business. Apart from the administrative tasks, there are ample of other tasks like social media marketing that can be automated. Scheduling your content on multiple social media platforms can make your work easy and effective and a tool like SocialPilot can help you with it.
Encourage In-Person Chats
Sometimes, it can become a habit to just send a quick email to a colleague about a task or a project rather than speaking to them face to face – even when you’re working in the same building. But the back and forth of these email chains can often limit productivity rather than the brief five-minute chat it would take to have everyone on the same page about what needs to be done. To really solve problems and ensure that questions are answered concisely, encourage employees to chat in person when they need something clarified rather than relying on emails.
Put a Stop to Interruptions
Booking in meetings every couple of hours, as well as taking time out for a lunch break, can mean that staff has very little time to complete their tasks efficiently. In order to get around the issue of necessary meetings, try to have one day in the week where you bulk book meetings instead of having them scattered throughout the week. This way, staff know not to schedule in any priority tasks on meeting day and can really get stuck into their workload the rest of the week for great efficiency and an increase in productivity. Listen to Workology Ep 147 – Effective Workplace Productivity for Leaders.
It’s a common misconception that multitasking is the way to achieve more but studies suggest that actually, the opposite is true. In trying to do multiple things at once, we wind up not really achieving anything to the best of our ability. So, instead, try single-tasking and focusing all of your attention on one task at a time. The result is that every task gets completed more quickly and to a higher standard than if you try to chip away at multiple projects at once.
Use a Task Management Programme
Keeping track of various processes, projects and general housekeeping can be tricky in a busy company, which means that sometimes things fall off the radar. Task management software can help every member of the team stay up to date with where projects are at and ensures that the progress of a project or task is trackable.